EXIT PROCESS
Upon resignation or termination from benefits-eligible full time employment, employees must complete the college exit process. A packet of exit forms will be provided to the employee after Human Resources receives written notice of resignation or the end of a full time assignment. The forms must be completed and returned at the Exit Interview, which will be scheduled for the last day of work. The final day of employment will be the last actual day worked; it may not be a day of leave. During the Exit Interview, information will be provided on insurance, retirement benefits and final payroll processing. The last regular monthly payroll check will not be processed through direct deposit but will be issued to the employee as a regular payroll check. Earned but unused vacation will be paid, in accordance with college policy, in the regular payroll period following the month of separation from employment. The Exit Process must be completed prior to processing final payroll or vacation pay off.
Part-time employees or their supervisor must submit a notice of separation that includes the last day worked and the reason for leaving to Human Resources.
College district employees may be dismissed or subject to disciplinary action during the term of the contract or period of work for good cause.
An employee's supervisor shall use the college district FOSA process to initiate and process disciplinary actions.
Termination of Teaching Faculty
Annual teaching faculty compensation is based on a contract period of 170 days. Final pay is prorated based upon the actual days worked by the terminating faculty member if the contract period is not completed. (See Section 6.14.)
Voluntary Separation- Faculty
Teaching faculty members requesting to terminate employment with the college must inform the president in writing with at least 30 days notice prior to the end of the contract period.
Involuntary Termination(Faculty) DMAA- LOCAL Term Contract:-Dismissal, http://ftp.ccccd.edu/hr/BoardPolicies/DMAA(LOCAL)7-27-2004.pdf
Non-Renewal of Teaching Faculty
DMAB LOCAL Term Contracts:Nonrenewal, http://ftp.ccccd.edu/hr/BoardPolicies/DMAB(LOCAL)7-27-2004.pdf
and
DDA LOCAL Contract & Non-Contract: Term of Contract (Multiyear) http://ftp.ccccd.edu/hr/BoardPolicies/DDA(LOCAL)7-27-2004.pdf
Teaching faculty on one-year contracts will be notified in writing of renewal or non-renewal of their contract for the subsequent academic year by March 15.
Teaching faculty do not have a property interest or other interest in employment beyond the term of that teaching faculty member’s written contract.
Teaching faculty on multi-year contracts will normally be notified in writing of renewal or non-renewal of their contract for the subsequent year by the later date of January 31 or the 30 days following receipt by the president of the final report of the Council on Excellence. In any case, notification will not be later than the last day of classes in May. (See Section 5.18, Step 6 regarding due process.)
Termination of Non-Teaching Employees - DD Local Contract&NonContract Employment, http://ftp.ccccd.edu/hr/BoardPolicies/DD(LOCAL)7-27-2004.pdf
Non-teaching faculty are employed on an “at will” basis.
Voluntary Separation(Staff)
Employees(staff) who voluntarily terminate must submit a letter of resignation to their immediate supervisor with a copy to Human Resources. Professional notice of at least two weeks for staff and four weeks for administrators is expected.
Annual staff compensation is normally based on an employment period of 261 days. Final pay is prorated based upon the actual days worked by the terminating employee if the employment period is not completed.
05-23-2006