DEPARTMENT: Nursing

SECURITY SENSITIVE: Yes

JOB TITLE CODE: 0300

FLSA STATUS: Non-exempt

FUNCTION: Provide assistance for the Director of Nursing by coordinating functions required for the efficient operation of the Nursing Program.

REPORTS TO: Director of Nursing

SUPERVISES: N/A

MAJOR RESPONSIBILITIES

Essential Job Functions

1) Prepare, analyze and maintain research data spreadsheets for accreditation reports, self-studies, etc.

2) Assist with the assessment of the annual budget worksheet process/capital, instructional and supplemental requests.

3) Coordinate class schedules, verifying contact hours and ensuring consistency in time windows for submission to the Dean. Issue student permits for said classes.

4) Collaborate on the preparation of initial faculty load reports each semester for accuracy of full-time and associate faculty payroll data for submission to the Dean.

5) Prepare Petty Cash, Check Requests, Field Trip, Staff Meeting Reimbursement, etc. forms for submission to the Dean.

6) Coordinate the review and editing of the college catalog and the schedule of classes for the Nursing Program.

7) Maintain nursing WEB site information and assist with additional WEB site development.

8) Provide clerical support including but not limited to filing, typing correspondence, syllabi, handbooks, and labels; proofread work to ensure accuracy. Make copies of correspondence or other printed matter, using copying or duplicating machine and fax information when instructed.

9) Assist with maintaining and updating yearly inventory for nursing department including computer software, programs, videos and hospital lab equipment.

10) Answer telephone, greeting callers in a friendly, courteous manner, directing callers to the appropriate personnel, answering inquiries and transmitting instructions.

11) Greet campus visitors, students, faculty, staff, and the general public in a friendly and professional manner; ascertain nature of business and direct visitors to appropriate person and/or provide accurate information.

12) Attend and take minutes at all meetings lead by Director of Nursing when needed.

MINIMUM QUALIFICATIONS

Knowledge, Skills, and Abilities

Knowledge of office procedures and machines (i.e. copiers and fax machines).

Knowledge of microcomputers and word processing software.

Oral and written skills to convey ideas, facts and information effectively and accurately to students, staff, faculty and the general public.

Organizational skills with the ability to prioritize and handle multiple tasks simultaneously.

Ability to follow instructions.

Ability to independently identify and undertake additional tasks to be accomplished.

Ability to bend, stoop, squat or kneel when filing or retrieving files.

Ability to push, pull, drag and lift up to 40 pounds.

Ability to deal with a variety of individuals in a fair and courteous manner.

Ability to maintain restraint and keep calm when faced with emotional or irate individuals.

Ability to demonstrate safe work habits and safe use of equipment.

Ability to establish effective working relationships.

Ability to perform all the essential functions of this job.

Education and Experience

Education: Associate’s degree from a regionally accredited institution. Clerical training with the ability to organize, file, and maintain records. Knowledge and ability to use word processing (Microsoft Word 2000).

Experience: Three (3) years experience in an automated office environment or customer service experience to include extensive telephone coverage and greeting the public face-to-face. Must be able to demonstrate knowledge of English composition and grammar skills. Excellent interpersonal skills are required. Strong oral communication skills with the ability to relate well to students, staff, faculty and the general public in a friendly, courteous and professional manner. Experience in a health related educational field a plus.

Any equivalent combination of training and experience.

NOTE: This job description is not an employment agreement or contract. The President and/or designee has the exclusive right to alter this job description at any time without notice.

Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals.

Employees must abide by all laws, college policies and guidelines.

Collin County Community College District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability or veteran status.