COLLIN COUNTY COMMUNITY COLLEGE DISTRICT

POSITION DESCRIPTION

 

TITLE:                   Administrative Assistant

 

DIVISION:                       Administrative Services

 

DEPARTMENT:                Information Technology

 

SECURITY SENSITIVE:      Yes

 

JOB TITILE CODE:           0300

 

FLSA STATUS:                Non-exempt

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FUNCTION:            To perform diversified administrative/secretarial duties; coordinate

functions required for the efficient operation of Information Technology and its departments.

 

REPORTS TO:        Chief Information Systems Officer

 

SUPERVISES:        N/A

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MAJOR JOB RESPONSIBILITIES

 

Essential Functions:

 

1)    Provide support functions to assist CISO with Budget development.  Provide budget analysis of Administrative Programming Services, Operating Systems, Academic Computing Services, Telecommunications and Web Services upon CISO’s request.  Input personnel and operating expense in the Budget Development System as needed.  Enter and track departmental and divisional requisitions in the Buyspeed Purchasing System.

 

2)    Act as a link between the Chief Information systems Officer and other college departments ensuring that information flows in and out in an accurate and timely manner.

 

3)    At the direction of the Chief Information Systems Officer, communicate instructions, resolve complaints and/or notify the appropriate area for problem resolution.

 

4)    Research, assemble, revise and record current technology related projects for inclusion in the District’s Technology plans.

 

5)    Manage day-to-day office functions and administrative processes without direct supervision.

 

6)    Maintain calendar, answer telephone, sort and distribute mail. Verify that all details have been accomplished in preparation for meetings, business trips and training sessions.

 

7)    Document and process leave forms, local travel, time sheets, bookstore charges, petty cash, professional leave and travel for the Chief Information Systems Officer and the Web Services Department.

 

MINIMUM QUALIFICATIONS

 

Knowledge, Skills and Abilities

 

Knowledge of microcomputers and basic/advanced word processing software, data base and data manipulation applications.

 

Knowledge of department and college policies, procedures and practices with the ability to answer work related questions.

 

Ability to establish and maintain effective working relationships.

 

Knowledge of the college's budget preparation procedures and practices.

 

Ability to determine appropriate expenditures for budgeted funds to meet departments objective and goals.

 

Ability to perform assigned responsibilities, duties, and tasks according to established practices, procedures, techniques, philosophies, and standards with minimal supervision.

 

Ability to independently identify and undertake additional tasks to be accomplished.

 

Oral and written skills to convey ideas, facts, and information effectively and accurately to students, staff, faculty and the general public.

 

Ability to write in complete sentences using appropriate words, correct grammar, punctuation, and spelling.

 

Ability to listen actively and demonstrate understanding.

 

Ability to maintain restrain and keep calm when faced with interpersonal conflict and/or emotional or angry individuals.

 

Ability to perform all the essential functions of this job.

 

 

Education and Experience:

 

Education:             Associate's degree (Bachelor's desired) from a regionally

accredited institution, in a related field.

 

Experience:           Three years directly related experience.  Demonstrated strong

written and oral communication skills and the ability to relate well to students, staff and the general public.  Ability to use a personal computer and various software including: word processing, database management, and spreadsheet applications.

 

OR

 

Any equivalent combination of training and experience.

 

 

 

NOTE:  This job description is not an employment agreement or contract.  The President and/or designee has the exclusive right to alter this job description at any time without notice. 

 

Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure. 

 

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner.  Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals.  

 

Employees must abide by all laws, college policies and guidelines.

 

Collin County Community College District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability or veteran status.