JOB
DESCRIPTION
TITLE: Accounts
Receivable Coordinator
DIVISION: Administrative
Services
DEPARTMENT: Business
Services
SECURITY
SENSITIVE: Yes
JOB TITLE CODE: 0263
FLSA
STATUS: Non- exempt
____________________________________________________________________
FUNCTION: Ensure
accurate and timely collection of District Tuition/fees
and monies by
supervising the Cashiering functions at
assigned campuses, SCC, PRC and CPC.
Ensure excellence in customer service to students, faculty and staff.
REPORTS TO:
Accountant II - Bursar
SUPERVISES:
Full and part-time
Accounts Receivable Assistants at assigned campuses (SCC, PRC and CPC.)
____________________________________________________________________
MAJOR
RESPONSIBILITIES
Essential Job Functions:
1) Supervise the
collection and processing of tuition payments, loan payments, library fines,
third party billing invoice payments, and all miscellaneous revenues collected
by various departments, including fitness center dues/fees, athletic ticket
sales, theater ticket sales, student organization dues/fees, student
scholarship donations, field experience course fees.
2) Serve as
liaison between Cashier’s Office and
other functional areas. Coordinate,
staff and supervise cashiering functions during registration.
3) Supervise the
issuance of receipts indicating appropriate general accounts. Maintain the numeric sequence of cash
receipts. Review and balance tuition
receipts (SIS screen 410) with deposit records. Supervise the data input transactions generated from tuition
payments. Supervise the preparation of
bank deposits. Review weekly the
cashier summary detail to evaluate/check waiver calculations and adjustments;
“S” session codes.
4) Maintain the
integrity of student account balances by analyzing and correcting various
entries to account balances. Maintain
and reconcile student account receivables including returned checks, ESL
receivables, and third party billing accounts.
5) Maintain petty
cash funds including reconciling fund when necessary for replenishment or
reviewing reconciliation check request.
6) Responsible
for determining eligibility for deferred tuition and collecting according to
state mandated regulations. Responsible
for supervision of grant program disbursements, collection and student
accounting through SIS and FRS.
7) Responsible
for ensuring timely notification to persons with returned checks and providing
for the prompt collection of returned checks in accordance with state
guidelines and Texas law.
8) Maintain
proper internal controls to ensure the safeguarding of all assets held in the
Cashier’s Office.
9) Prepare and implement accounting procedures related to the cashiering function.
Marginal Job
Functions
Interview,
select, train and supervise a culturally diverse staff.
Ensure
the evaluation of all staff members is done in a timely manner.
Serve
as back-up for the Bursar.
Respond
to District students, staff and faculty in person or over the telephone in a
friendly and professional manner.
Perform
essential job functions under time pressure and deadlines while maintaining
professionalism with students and co-workers.
Perform
assigned responsibilities, duties and tasks according to established practices
and procedures with minimal supervision.
Maintain
restraint and keep calm when faced with emotional or angry individuals.
Knowledge,
Skills, and Abilities
Knowledge
of accounting procedures.
Knowledge
of reconciliation procedures with the ability to reconcile accounts.
Knowledge
of problem-solving techniques for identifying problems, researching and
determining the most appropriate course of action for their resolution.
Knowledge
of effective customer service techniques with the ability to present one's self
and the college in a positive and professional manner.
Knowledge
of time management techniques with the ability to organize, schedule, assign,
delegate, coordinate, and monitor the work to accomplish the most possible in
the time available.
Knowledge
of microcomputers and basic word processing, software and data manipulation
(spreadsheet) applications.
Interpersonal
skills for effective interaction with various levels within the college and the
general public.
Oral
and written communication skills to support effective interaction with various
levels of the district, faculty, staff, and other outside parties.
Skill
in proofreading materials to ensure accuracy.
Ability
to work effectively with minimal
instruction and supervision.
Ability
to work independently and make independent judgments.
Ability
to work with constant/extreme noise or interruptions.
Ability
to maintain restraint and keep calm when faced with emotional or irate
individuals.
Ability
to follow an activity through to implementation.
Ability
to bend, stoop or sit.
Ability
to use a calculator and computer.
Ability
to push, pull or drag file carts of up to 40 pounds.
Ability
to lift files.
Ability
to perform all the essential functions of this position.
Education and Experience:
Education: Associates
degree from a regionally accredited institution in Accounting or Business
Administration or a directly related field.
Experience: Three years of general accounting experience
(preferably in a bank) which includes experience in supervising teller
operations or collecting monies, or related experience and a minimum of one
year supervisory experience. Excellent
interpersonal, oral and written communication skills to effectively communicate
with students, staff, faculty and the general public in a courteous and
professional manner.
Or
Any equivalent combination of training
and experience.
Licenses/Certificates: N/A
NOTE: This job description is not an employment agreement or contract. The President and/or designee has the exclusive right to alter this job description at any time without notice.
Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.
Employees are expected to maintain current working knowledge
of policies, procedures and guidelines necessary to answer work-related
questions and to provide assistance to students, staff, faculty and the general
public in a timely and courteous manner.
Employees are also expected to perform other duties as may be assigned
by their supervisor and to contribute to the team efforts of the department and
to assist the college in achieving its strategic goals.
Employees must abide by all laws, college policies and
guidelines.
Collin County Community College District is an equal
opportunity employer and does not discriminate on the basis of race, color,
religion, age, sex, national origin, disability or veteran status.