COLLIN COUNTY COMMUNITY
COLLEGE DISTRICT
TITLE: Accounts
Receivable Associate
DIVISION: Administrative Services
DEPARTMENT: Business Services
SECURITY SENSITIVE: Yes
JOB TITLE CODE: 0261
FLSA STATUS: Non-Exempt
FUNCTION: Process, maintain and reconcile student third party billing on the SIS Billing & Receivable System and FRS General Ledger. Process and reconcile financial aid, student refunds, auxiliary fund write-offs, bookstore charges, NSF checks and other student accounts as assigned. Compute, collect/ disburse and process tuition payments, loan payments, and financial aid.
REPORTS TO: Accounts Receivable
Coordinator/Accountant II - Bursar
SUPERVISES: N/A
Essential Job Functions:
1)
Reconcile, analyze, and/or verify student accounts and process documents
of tuition refunds (cash, check, credit cards and manual refund processes.)
2) Maintain and/or analyze and/or verify fee
options for tuition calculations working closely with administrative assistants
from each discipline. Serve as backup
to Accountant II - Bursar for setting up tuition and fee tables. Calculate and maintain special session code
refund chart.
3)
Update daily (data entry) and ensure the accuracy of all students'
account balances for credit and non-credit.
4)
Process and/or calculate and distribute checks (financial aid, student
loan, refund, reimbursement, payroll).
5)
Responsible for the collection and processing of student tuition, loan
payments, and division deposits.
6)
Issue receipts indicating appropriate accounts. Maintain and process
credit card batching from phone bank and/or voice registration (PC batching)
when required.
7)
Balance tuition receipts with deposit records and batch for data input
during on-campus registration and on payment deadlines.
8)
Work closely with Accountant II - Bursar, Cashier supervisor, and
computer services to ensure accuracy of all tuition calculation processes for
credit and non-credit courses.
9)
Assist Accountant II - Bursar and Cashier Supervisor in the maintenance
and reconciliation of records for returned checks, emergency student loans,
deferment plans, and third party billing accounts. Ensure that all outstanding accounts have the proper hold flags.
10) Work with accountants
to reconcile miscellaneous errors on student accounts.
11) Provide accurate
information to students regarding their account balances or assist students,
faculty, staff, and the general public in a timely and friendly manner.
12) Provide for the
safekeeping of all monies received in the cashiers' offices and the timely
deposit of monies. Properly account for
all monies received in the cashiers' offices.
Marginal Job Functions:
Assist in training of full and part-time cashiers.
Serve as back up for Cashier Supervisor.
Required to work over-time during peak periods and during registration.
Travel between campuses as needed to cover shortage, attend workshops,
conferences, seminars, meetings, etc.
Knowledge, Skills and Abilities:
Ability to use computer software approved by the District on the PC and
on a mainframe.
Skill in using 10 key adding machine by touch.
Effective keyboarding skills and knowledge of related software.
Knowledge of cash collection procedures.
Knowledge of bookkeeping/accounting procedures.
Knowledge of data entry procedures.
Skill in making simple arithmetic calculations.
Skill to legibly record financial transactions by hand.
Ability to identify and use potential sources of data.
Ability to perform assigned responsibilities, duties, and tasks according
to established practices, procedures, techniques, philosophies, and standards
with minimal supervision.
Ability to fulfill requests or otherwise provide services, accurate
information, or assistance in a courteous and timely manner.
Ability to shift quickly between several tasks without loss of
continuity.
Ability to complete work that is precise and includes few or no errors.
Ability to make rapid, accurate scanning movements with the eyes.
Knowledge of micro-computers.
Knowledge of effective oral and written communication skills.
Ability to maintain restraint and keep calm when faced with emotional or
angry individuals.
Ability to stand, stoop, bend, and kneel.
Ability to lift, pull, push, carry objects, money and reports up to
approximately 20 pounds and/or occasionally lift about 30 pounds.
Ability to perform assigned responsibilities, duties, and tasks according
to established practices, procedures, techniques, and standards with minimal
supervision within the assigned time frame.
Ability to perform all the essential functions of this job.
Education and Experience:
Education: Associate’s
Degree.
Experience: Three (3) years directly related experience.
OR
Any equivalent combination
of training and experience.
Licenses/Certificates:
N/A
NOTE: This job description
is not an employment agreement or contract.
The President and/or designee has the exclusive right to alter this job
description at any time without notice.
Employees of CCCCD are expected, as required in their specific job
functions, to participate in maintaining standards required for accreditation;
to participate in college task forces, activities, meetings, committees and
councils; to interact and work cooperatively in order to assist students,
staff, faculty and the community in the accomplishment of various goals; to
represent one’s self and the college in a positive, professional manner
consistent with the core values which include a passion for learning, service
and involvement, creativity and innovation, academic excellence, dignity and
respect, and integrity; and to safeguard sensitive or confidential information
from intentional or unintentional disclosure.
Employees are expected to maintain current working knowledge of
policies, procedures and guidelines necessary to answer work-related questions
and to provide assistance to students, staff, faculty and the general public in
a timely and courteous manner. Employees
are also expected to perform other duties as may be assigned by their
supervisor and to contribute to the team efforts of the department and to
assist the college in achieving its strategic goals.
Employees must abide by all laws, college policies and guidelines.
Collin
County Community College District is an equal opportunity employer and does not
discriminate on the basis of race, color, religion, age, sex, national origin,
disability or veteran status.