JOB
DESCRIPTION
TITLE: Accountant II
- Bursar
DIVISION: Administrative Services
DEPARTMENT: Business
Services
SECURITY
SENSITIVE: Yes
JOB TITLE
CODE: 0118
FLSA
STATUS: Exempt
_______________________________________________________________________
FUNCTION: Responsible
for the accurate and timely collection and disbursement
of District
funds ensuring compliance with federal, state, and college policies, regulations
and laws.
REPORTS TO: Director, Accounting and Financial
Reporting
SUPERVISES: Accounts
Receivable Coordinator and accounts receivable staff at the Courtyard location.
_______________________________________________________________________
MAJOR
RESPONSIBILITIES
Essential
Job Functions
1)
Supervise the accuracy of billing, collection and processing
of tuition payments, loan payments, library fines, TPB invoice payments, copy
machine revenue, and all miscellaneous revenues collected by various departments
through the issuance of appropriate cash receipts, TPB invoices, and statements
of account.
2)
Ensure documentation required by state auditors is properly
maintained and recorded.
3)
Maintain relationship with credit card clearing house and
banking institution to ensure accuracy of credit card and web check
transactions.
4)
Serve as system owner of SIS/BR working with Academic
Computing to ensure accuracy of system tables, calendars, and information
processing, to schedule disbursement of financial aid grants and loans in
compliance with Federal Guidelines, and to schedule student refunds.
5)
Maintain the integrity of student account balances by
analyzing and correcting various entries.
Responsible for determining eligibility for deferred tuition according
to state mandated regulations.
6)
Review student accounts receivable including returned
checks, ESL receivables, deferred tuition, and third party billing accounts.
7)
Review petty cash replenishment check requests.
8)
Maintain proper internal controls to ensure the safeguarding
of all assets held in the Cashier’s Office.
9)
Prepare and implement accounting procedures related to the
cashiering function.
10)
Interview, select, train and supervise a culturally diverse
staff.
11)
Responsible for maintaining accurate information in college
publications (i.e. term schedules, catalog, tuition rate brochure and the
deferred payment brochure).
12)
Provide tax data for student 1098T in compliance with IRS
regulations.
Marginal
Job Functions:
Perform all essential job functions under
time pressure and deadlines while
maintaining professionalism with students and co-workers.
Attend meetings, seminars, workshops as
required.
MINIMUM
QUALIFICATIONS
Knowledge,
Skills and Abilities:
Knowledge of accounting procedures.
Knowledge of reconciliation procedures
with the ability to reconcile accounts.
Knowledge of problem-solving techniques
for identifying problems, researching and determining the most appropriate
course of action for their resolution.
Knowledge of effective customer service
techniques with the ability to present one's self and the college in a positive
and professional manner.
Knowledge of time management techniques
with the ability to organize, schedule, assign, delegate, coordinate, and
monitor the work to accomplish the most possible in the time available.
Knowledge of microcomputers and basic
word processing, software and data manipulation (spreadsheet) applications.
Interpersonal skills for effective
interaction with various levels within the college and the general public.
Oral and written communication skills
to support effective interaction with various levels of the district, faculty,
staff, and other outside parties.
Skill in proofreading materials to
ensure accuracy.
Skill to effectively plan work activities,
schedules, priorities and utilization of resources.
Skill to research information, identify
relevant facts and derive logical conclusions.
Ability to perform assigned
responsibilities, duties and tasks according to established practices and procedures
with minimal supervision.
Ability to work effectively with
minimal instruction and supervision.
Ability to meet deadlines for assigned
reports and projects.
Ability to deal in a fair and courteous
manner with a variety of individuals.
Ability to work independently and make
independent judgements.
Ability to work with constant/extreme
noise or interruptions.
Ability to maintain restraint and keep
calm when faced with emotional or irate individuals.
Ability to follow an activity through
to implementation.
Ability to bend, stoop or sit.
Ability to use a calculator and
computer.
Ability to push, pull or drag file
carts of up to 40 pounds.
Ability to lift files.
Ability to perform all the essential
functions of this position.
Education: Bachelor’s
degree from a regionally accredited institution in Accounting or Businesses
Administration or a directly related field.
Experience: Three
years of general accounting experience which includes experience in supervising
teller operations or collecting monies and mainframe database manipulation, or
related experience and a minimum of one year supervisory experience. Excellent interpersonal, oral and written
skills to effectively communicate with students, staff, faculty and community
in a courteous and professional manner.
OR
Any equivalent
combination of training and experience.
Licenses/Certificates N/A
NOTE: This job description is not an employment agreement or
contract. The President and/or designee
has the exclusive right to alter this job description at any time without
notice.
Employees of CCCCD are expected,
as required in their specific job functions, to participate in maintaining
standards required for accreditation; to participate in college task forces,
activities, meetings, committees and councils; to interact and work
cooperatively in order to assist students, staff, faculty and the community in
the accomplishment of various goals; to represent one’s self and the college in
a positive, professional manner consistent with the core values which include a
passion for learning, service and involvement, creativity and innovation,
academic excellence, dignity and respect, and integrity; and to safeguard
sensitive or confidential information from intentional or unintentional
disclosure.
Employees are
expected to maintain current working knowledge of policies, procedures and
guidelines necessary to answer work-related questions and to provide assistance
to students, staff, faculty and the general public in a timely and courteous
manner. Employees are also expected to
perform other duties as may be assigned by their supervisor and to contribute
to the team efforts of the department and to assist the college in achieving
its strategic goals.
Employees must abide by
all laws, college policies and guidelines.
Collin County Community
College District is an equal opportunity employer and does not
Discriminate on the basis of race, color,
religion, age, sex, national origin, disability or veteran
status.