COLLIN COUNTY COMMUNITY COLLEGE DISTRICT

JOB DESCRIPTION

TITLE: Accountant III - Revenues & Receivables

DIVISION: Administrative Services

DEPARTMENT: Business Services

SECURITY SENSITIVE: Yes

JOB CODE: 0123

FLSA STATUS: Exempt

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FUNCTION: Responsible for ensuring that District revenues and receivables are properly recorded in a timely manner and for maximizing the interest earnings on investable cash for the District.

REPORTS TO: Controller

SUPERVISES: N/A

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MAJOR RESPONSIBILITIES

Essential Job Functions:

1) Monitor bank balances to ensure adequate funds are available to pay expenditures.

2) Prepare monthly cash flow statement for all District funds.

3) Prepare and make investment proposals to the Director of Accounting and Financial Reporting within Board approved investment guidelines and policies. Prepare investment reports on a monthly, quarterly and annual basis according to local and state policies and guidelines. Maintain the approved broker/dealer listing for the District.

4) Prepare journal vouchers, entries, cash receipt and disbursement entries. Prepare and review entries to perform month end close of FRS.

5) Assist with preparation of audit schedules, financial statements and statistical data related to the annual audit and Comprehensive Annual Financial Report (CAFR).

6) Prepare and wire debt service payments on a semi-annual basis. Review and prepare payment requests for paying agent services.

7) Assist with annual budget development.

8) Prepare annual financial portion of the IPED's report. Prepare annual state waiver report and transmit to the Coordinating Board.

9) Responsible for reviewing and approving tuition refund check requests, third party billing, and other check requests prepared by the Bursar's office.

10) Review and reconcile student receivable accounts including malpractice insurance, auxiliary write-offs, deferred tuition receivables, bookstore charges for third party billing, deferred income payables, and other miscellaneous student accounts. Review, reconcile, and assist in collections of District accounts receivable invoiced. Review and reconcile workers' compensation payable account.

11) Place stop payment orders on checks issued.

12) Prepare, reconcile and be the District's contact for property tax revenue and receivables. Prepare cash receipt adjustments to post property tax deposits to the debt service and operating accounts.

Marginal Job Functions:

Serve as back-up to other staff accountants.

Perform essential job functions under time pressure and deadlines while maintaining professionalism and cooperation with coworkers. Maintain restraint and keep calm when faced with emotional or angry individuals.

Attend meetings, seminars, workshops as required.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

Knowledge of fund accounting.

Knowledge of current accounting principles (GASB & FASB).

Knowledge of financial analysis techniques for assessing the financial condition of the District.

Knowledge of reconciliation procedures with the ability to reconcile accounts.

Knowledge of problem-solving techniques for identifying problems, researching and determining the most appropriate course of action for their resolution.

Knowledge of effective customer service techniques with the ability to present one's self and the college in a positive and professional manner.

Knowledge of time management techniques with the ability to organize, schedule, assign, delegate, coordinate, and monitor the work to accomplish the most possible in the time available.

Knowledge of business English, spelling punctuation, and effective letter writing practices.

Knowledge of microcomputers and basic word processing, software and data manipulation (spreadsheet) applications.

Interpersonal skills for effective interaction with various levels within the college and the general public.

Oral and written communication skills to support effective interaction with various levels of the district, faculty, staff, and other outside parties.

Skill in proofreading materials to ensure accuracy.

Skill to research information, identify relevant facts and derive logical conclusions.

Ability to perform assigned responsibilities, duties and tasks according to established practices and procedures with minimal supervision.

Ability to interpret and implement applicable federal, state, and local regulations.

Ability to apply general accounting principles to analyze financial information and

prepare financial reports.

Ability to meet deadlines for assigned reports and projects.

Ability to work independently and make independent judgments.

Ability to work with constant/extreme noise or interruptions.

Ability to follow an activity through from conception to implementation without loss of

continuity.

Ability to use a calculator and a computer.

Ability to bend, stoop, squat to file or retrieve files (reports).

Ability to push, pull, drag, lift and carry reports and ledgers of up to 40 pounds.

Ability to perform all the essential functions of this position.

Education and Experience:

Education: Bachelors Degree in accounting, with a minimum of 18 hours of Accounting from a regionally accredited institution.

Experience: Five (5) years directly related experience plus a knowledge of computerized accounting systems. Ability to analyze financial information, prepare financial reports and reconcile various accounts. Experience in higher education desired. Detail-oriented and good organizational skills. Excellent interpersonal, oral and written skills to effectively communicate with students, staff, faculty, and the general public in a courteous and professional manner;

OR

Any equivalent combination of training and experience.

Licenses/Certificates: None

NOTE: This job description is not an employment agreement or contract. The President and/or designee has the exclusive right to alter this job description at any time without notice.

Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals.

Employees must abide by all laws, college policies and guidelines.

Collin County Community College District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability or veteran status.