COLLIN COUNTY COMMUNITY COLLEGE DISTRICT

JOB DESCRIPTION

TITLE: Accountant III - General Accountant

DIVISION: Administrative Services

DEPARTMENT: Business Services

SECURITY SENSITIVE: Yes

JOB TITLE CODE: 0123

FLSA STATUS: Exempt

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FUNCTION: Ensure activity in the District bank accounts are accurately accounted for on the general ledger, cash receipts journal and cash disbursements journal, and that reconciliation entries are completed in a timely manner.

REPORTS TO: Controller

SUPERVISES: N/A

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MAJOR RESPONSIBILITIES

Essential Job Functions:

1) Prepare bank reconciliations on all District bank accounts including monitoring outstanding checks and maintaining a valid outstanding check listing.

2) Compile and analyze financial information to prepare entries on general ledger accounts, documenting business transactions. Review and analyze various accounts on the general ledger and the subsidiary ledger for accuracy.

3) Assist with the preparation of audit schedules, financial statements, and statistical data related to the annual audit and comprehensive annual financial report (CAFR). Assist with annual budget development.

4) Prepare journal vouchers, journal entries, cash receipt and disbursement entries.

5) Review monthly journal entries and assist in month-end accounting close process. Prepare journal entries to record telephone and utility allocations to cost centers.

6) Review and prepare payment requests for the bank service charges and credit card discount fees. Review monthly account analysis from the depository bank.

7) Review Positive Pay bank notification daily and provide information to the bank on regular and manual checks issued and voided.

8) Reconcile monthly third party billing payments to payments posted on SIS and the receivable accounts for third party billing on the general ledger. Responsible for reviewing and approving third party billing and other check requests prepared by the Bursar's Office.

9) Prepare the annual unclaimed property report and submit to the State Comptroller.

Marginal Job Functions:

Perform essential job functions under time pressure and deadlines while maintaining professionalism and cooperation with co-workers. Maintain restraint and keep calm when faced with emotional or angry individuals.

Attend meetings, seminars, and workshops as required.

Serve as back-up to other staff accountants.

MINIMUM QUALIFICATIONS

Knowledge, Skills and Abilities:

Knowledge of fund accounting.

Knowledge of current accounting principles (GASB & FASB).

Knowledge of financial analysis techniques for assessing the financial condition of the District.

Knowledge of reconciliation procedures with the ability to reconcile accounts.

Knowledge of problem-solving techniques for identifying problems, researching and determining the most appropriate course of action for their resolution.

Knowledge of effective customer service techniques.

Knowledge of time management techniques with the ability to organize, schedule, assign, delegate, coordinate, and monitor the work to accomplish the most possible in the time available.

Knowledge of business English, spelling punctuation, and effective letter writing practices.

Knowledge of microcomputers and basic word processing, software and data manipulation (spreadsheet) applications.

Interpersonal skills for effective interaction with various levels within the college and the general public.

Oral and written communication skills to support effective interaction with various levels of the District, faculty, staff, and other outside parties.

Skill in proofreading materials to ensure accuracy.

Skill to effectively plan work activities, schedules, priorities and utilization of resources.

Skill to research information, identify relevant facts and derive logical conclusions.

Ability to perform assigned responsibilities, duties, and tasks according to established practices and procedures with minimal supervision.

Ability to interpret and implement applicable federal, state, and local regulations.

Ability to apply general accounting principles to analyze financial information and prepare financial reports.

Ability to meet deadlines for assigned reports and projects.

Ability to deal in a fair and courteous manner with a variety of individuals.

Ability to work independently and make independent judgments.

Ability to work with constant/extreme noise or interruptions.

Ability to follow an activity through from conception to implementation without loss of continuity.

Ability to use a calculator and a computer.

Ability to bend, stoop, squat to file or retrieve files (reports).

Ability to push, pull, drag, lift, and carry reports and ledgers of up to 20 pounds.

Ability to perform all essential functions of the position.

Education and Experience:

Education: Bachelors Degree in accounting, with a minimum of 18 hours of Accounting, from a regionally accredited institution.

Experience: Five (5) years of directly related experience plus a knowledge of computerized accounting systems. Ability to analyze financial information, prepare financial reports and reconcile various accounts. Experience in higher education desired. Detail-oriented and good organization skills to effectively communicate with students, staff, faculty, and the general public in a courteous and professional manner. Fund accounting and experience directly related to grants and contracts is desired.

OR

Any equivalent combination of training and experience.

Licenses/Certificates: N/A

NOTE: This job description is not an employment agreement or contract. The President and/or designee has the exclusive right to alter this job description at any time without notice.

Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals.

Employees must abide by all laws, college policies and guidelines.

Collin County Community College District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability or veteran status.