COLLIN COUNTY COMMUNITY COLLEGE DISTRICT

JOB DESCRIPTION

TITLE: Accountant III - Foundation & Payroll

DIVISION: Administrative Services

DEPARTMENT: Business Services

SECURITY SENSITIVE: Yes

JOB TITLE CODE: 0123

FLSA STATUS: Exempt

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FUNCTION: Perform accounting functions related to Collin County Community College District Foundation, Inc. ensuring compliance with regulations and laws, and providing for accuracy of transactions and financial statements. To perform reconciliation and analysis of payroll transactions on HRS and FRS including salaries, wages, benefits, taxes, etc. and various related reports.

REPORTS TO: Controller

SUPERVISES: N/A

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MAJOR RESPONSIBILITIES

Essential Job Functions:

1) Maintain accounting records, perform cash management, account analysis and compilation of quarterly/annual financial reports for the Collin County Community College District Foundation, Inc.

2) Prepare IRS form 990 annually for the CCCCD Foundation and the CCCCDF Student Housing Foundation.

3) Prepare monthly reconciliation and analysis of HRS and FRS salary object code charges.

4) Prepare the journal entry for the monthly medical insurance accrual.

5) Assist with preparation of audit schedules, financial statements and statistical data related to the annual audit and Comprehensive Annual Financial Report (CAFR).

6) Maintain financial information for College Place Student Housing.

7) Prepare schedules and statements for CCCCD Foundation and CCCCDF Student Housing Foundation audit.

8) Maintain Value-Based Security codes for the FRS system.

9) Review check requests for sufficient funds and that appropriate invoices are attached.

10) Prepare monthly report of Payroll wire transfers for the A/P Board Report.

Marginal Job Functions:

Serve as back-up to other Staff Accountants.

Perform essential job functions under time pressure and deadlines while maintaining professionalism and cooperation with coworkers.

Perform assigned responsibilities, duties and tasks according to established practices and procedures with minimal supervision.

Attend meetings, seminars, and workshops as required.

Maintain restraint and keep calm when faced with emotional or angry individuals.

MINIMUM QUALIFICATIONS

Knowledge, Skills, and Abilities:

Knowledge of fund accounting.

Knowledge of policy formulation.

Knowledge of current accounting principles (GASB & FASB).

Knowledge of financial analysis techniques for assessing the financial condition of the District.

Knowledge of reconciliation procedures with the ability to reconcile accounts.

Knowledge of problem-solving techniques for identifying problems, researching and determining the most appropriate course of action for their resolution.

Knowledge of effective customer service techniques with the ability to present one's self and the college in a positive and professional manner.

Knowledge of time management techniques with the ability to organize, schedule, assign, delegate, coordinate, and monitor the work to accomplish the most possible in the time available.

Knowledge of business English, spelling punctuation, and effective letter writing practices.

Knowledge of microcomputers and basic word processing, software and data manipulation (spreadsheet) applications.

Interpersonal skills for effective interaction with various levels within the college and the general public.

Oral and written communication skills to support effective interaction with various levels of the district, faculty, staff, and other outside parties.

Skill in proofreading materials to ensure accuracy.

Skill to effectively plan work activities, schedules, priorities and utilization of resources.

Skill to research information, identify relevant facts and derive logical conclusions.

Ability to perform all the essential functions of this position.

Ability to interpret and implement applicable federal, state, and local regulations.

Ability to apply general accounting principles to analyze financial information and prepare financial reports.

Ability to meet deadlines for assigned reports and projects.

Ability to deal in a fair and courteous manner with a variety of individuals.

Ability to work independently and make independent judgments.

Ability to work with constant/extreme noise or interruptions.

Ability to follow an activity through from conception to implementation without loss of continuity.

Ability to use a calculator and computer.

Ability to bend, stoop, squat to file or retrieve files (reports).

Ability to push, pull, drag, lift and carry reports and ledgers of up to 40 pounds.

Ability to perform all the essential functions of this position.

Education and Experience:

Education: Bachelors Degree, prefer a major in Accounting, with a minimum 18 hours from a regionally accredited institution.

Experience: Five (5) years of accounting experience plus knowledge of computerized accounting systems. Ability to analyze financial information, prepare financial reports and reconcile various accounts. Experience in higher education desired. Detail-oriented and good organizational skills. Excellent interpersonal, oral and written skills to effectively communicate with students, staff, faculty, and the general public in a courteous and professional manner. Fund accounting and experience directly related to grants and contracts is desired.

OR

Any equivalent combination of training and experience.

Licenses/Certificates: N/A

NOTE: This job description is not an employment agreement or contract. The President and/or designee has the exclusive right to alter this job description at any time without notice.

Employees of CCCCD are expected, as required in their specific job functions, to participate in maintaining standards required for accreditation; to participate in college task forces, activities, meetings, committees and councils; to interact and work cooperatively in order to assist students, staff, faculty and the community in the accomplishment of various goals; to represent one’s self and the college in a positive, professional manner consistent with the core values which include a passion for learning, service and involvement, creativity and innovation, academic excellence, dignity and respect, and integrity; and to safeguard sensitive or confidential information from intentional or unintentional disclosure.

Employees are expected to maintain current working knowledge of policies, procedures and guidelines necessary to answer work-related questions and to provide assistance to students, staff, faculty and the general public in a timely and courteous manner. Employees are also expected to perform other duties as may be assigned by their supervisor and to contribute to the team efforts of the department and to assist the college in achieving its strategic goals.

Employees must abide by all laws, college policies and guidelines.

Collin County Community College District is an equal opportunity employer and does not discriminate on the basis of race, color, religion, age, sex, national origin, disability or veteran status.